Privacy policy

Charter on personal data / Privacy policy

Personal data policy for Nordic Nuclear Safety Research (NKS)

NKS is as data controller obliged to protect your personal data, when you as user or guest are
using NKS and the services offered by NKS, and aim at you feeling secure about NKS’ handling of
your personal data. NKS handles personal data about you according to this charter on personal
data and governing law. Submission of personal data to NKS is shared with WebHouse ApS, the
data processor.

1. NKS collects and uses your personal data

NKS collects information about you in the following instances:

1. When you sign up for receipt of NKS newsletters
2. When you sign up for seminars or similar arranged by NKS
3. When you wish to make use of NKS, information about you is collected in order to handle your
   approach to and/or your use of NKS, and in order to offer and supply you with relevant services for
   you

Likewise your personal data are used in order to answer specific requests from you. In this
connection NKS collects only the necessary information about you such as name, address, phone
number and email address.
Your personal data are processed and stored only if you voluntarily have informed NKS about
them for instance by filling in a signing up form for receipt of newsletters, for participating in a
seminar or similar related to NKS.

2. NKS passes on your personal data

In certain cases NKS passes on your personal data, which is processed about you. Your personal
data can be passed on for instance to:

1. suppliers NKS cooperates with providing services for you for instance in connection with NKS’
   use of a printer when planning a seminar by production of name tags or similar
2. other relevant third parties in connection with your use of NKS; or
3. if it is demanded by a conviction or governing law.

The passing on of your personal data will only happen to the extent needed and to the necessary
receivers making it possible to carry out the service you have requested for instance in connection
with signing up to seminars and arrangements or signing up for newsletters from NKS.

3. NKS protects your personal data

NKS has technical and safety precautions to ensure, that your personal data neither accidentally
nor illegally are erased, made public, lost, depreciated or made open to irrelevant persons,
misused or in any other way handled contrary to governing law. NKS’ safety procedures and
processes are revised on an on-going basis in order to ensure reasonable technical and organising
safety precautions.

In practice it is not possible to establish 100 % safety and NKS therefore cannot guarantee that
your personal data are protected against persons who deliberately attempts to bypassing NKS’
safety precautions in order to access the data.
Therefore you are submitting your personal data on your own responsibility.

4. Your rights

If you want access to the information, which NKS is processing about you, you can contact NKS at
nks@nks.org or phone +45 4677 4041.

You have the right to be informed about which personal data NKS processes about you. If it turns
out that this information is incorrect or misguiding, you are entitled to make a request to NKS in
order to have this information corrected, blocked or erased. Moreover you can at any time protest
against information about you being processed any further.
You can request that your personal data are erased. In such case NKS cannot supply you with the
services originally requested.

5. For how long does NKS store your personal data – on-going commitment to erase data

With NKS your personal data are stored as long as it is necessary in order to deliver the services,
you have asked for, as long as it is necessary for a justified purpose, such as the administration of
your use of NKS or as long as it is demanded by the law. If we as data controller and data
processor are obliged to store the data about you from legislative reasons we store the data for as
long as this legislation is ruling.

Your personal data are stored for a maximum of 5 years after the latest use and even longer if
requested by governing law.

6. What happens if NKS changes this charter on personal data

NKS continiously updates this charter on personal data in order to present you with as precise
information as possible and in order to observe ruling law. This implies that NKS on an on-going
basis will update and change this charter on personal data. In case of essential changes NKS will
notify you by email. The version in force of this charter of personal data can be obtained from NKS
on nks@nks.org

7. Contacts and questions

You are very welcome to contact us, if you have any questions concerning charter on personal
data or the personal data, which we are collecting and processing about you:

NKS
Frederiksborgvej 399
Postboks 49
DK-4000 Roskilde
nks@nks.org
+45 4677 4041